MODALITY 2. Please read carefully these instructions before completing the Questionnaires

Links:

Thanks again for your participation in the pilot tests. Your participation is critical for the correct development of the platform, and it is very important for the project’s success to obtain extensive user feedback during the next few weeks.

The testing consists of completing  the Entry Questionnaire (EQ), which collects contextual information about your company. Once completed, the EQ automatically generates a Compliance Report (CR) that provides a series of recommendations to improve your company’s compliance with the GDPR.

The EQ consists of ten blocks of questions that tackle different aspects of your company’s GPDR compliance, and at different points also requests to upload a series of files that, although not mandatory, will greatly improve the relevance and utility of the CR. It is recommendable that if you are interested in analysing these files, you have them at hand before beginning the test, these include:

  • Databases of personal data from customers, employees and suppliers (xlsx, csv, …)
  • Informed consent forms (word or pdf native_>not scanned)
  • Cookie policy (word or pdf native->not scanned)
  •  Android Package File (apk) in case you want to analyse a mobile application
  • Your website (URL)
  •  Privacy policy (word o pdf native->not scanned)

What we ask of you in this pilot is to provide feedback on your experience with the EQ and your understanding of the CR. For modality of participation 2, this entails completing the User Experience Evaluation Survey (UEES), as we detail below.

Next we provide detailed instructions on how to proceed for the modality of participation you have chosen.

Instructions.

  1. Click on the provided link and sign up into the platform, after this you will be asked to read and accept the Participation Agreement, note that you have to click on the link to be able to read the agreement and only scrolling down, the Accept button will appear.
  2. Complete the ten blocks of questions of the EQ. Please keep notes of any problems or doubts that may arise during its completion.
  3. Once you click finish on the 10th and final block, you will be prompted to the screen shown below and  the system will  begin compiling your CR, note that this process can take from a few minutes up to several hours. You will always be able to go back to the EQ to check your responses by clicking the link highlighted below. The CR, once ready, will be automatically sent to the email chosen when login in.
  4. While the CR is compiling, you can already begin the User Experience Evaluation Survey (UEES).The UEES consists of 7 sections, the first section regards demographic information, blocks 2 to 5 collect feedback on your understanding of the EQ, section 6 collects feedback on the perceived usability and aesthetics of the EQ. Finally, section 7 collects feedback on your understanding of the CR. Feel free to go back to check your answers to the EQ (as explained in step 3)  at any point during completion of the UEES, in order to respond as accurately as possible to the survey.
  5. If by the time you have finished section 6, the CR is not already compiled, you can save the results of the UEES by clicking the highlighted link
  6. When you receive the Compliance Report, read it carefully, resume your survey by clicking the link shown below, and complete section 7.
  7. Once you finished the previous step please contact us at alexandre.pereda@eurecat.org indicating that you finished the EQ and UEES and the country where you would like to redeem your voucher

If at any point during this process you experience any problem or have any doubts do not hesitate to contact us at info@smoothplatform.eu. A million thanks for your participation!

The SMOOTH team.